Website posting requirements for local governments in Illinois

February 27, 2014
By Mindy Ruckman

Under state law local governments in Illinois are required to post the following information on their websites, as applicable. All public bodies Open Meetings Act The Open Meetings Act has the following requirements for public bodies: Minutes posting Any public body that has a website must post the minutes of a regular meeting of its...

Under state law local governments in Illinois are required to post the following information on their websites, as applicable.

All public bodies

Open Meetings Act

The Open Meetings Act has the following requirements for public bodies:

Minutes posting

Any public body that has a website must post the minutes of a regular meeting of its governing body (i.e. County Board, Board of Trustees, Board of Commissioners, School Board, etc) on the website within 10 days after the approval of the minutes by the public body. Public bodies must approve the minutes of the previous meeting either by the next meeting or within 30 days, whichever is later. These minutes must stay on the website for at least 60 days after their initial posting.

Agenda posting

Public bodies that have a website must post the agenda of any regular meetings of the governing body (i.e. County Board, Board of Trustees, Board of Commissioners, School Board, etc) at least 48 hours prior to said meeting. Any agenda of a regular meeting that is posted on a public body’s website shall remain posted until the regular meeting is concluded.

Calendar posting

Public bodies that have a website must post an annual schedule of meetings of the governing body (i.e. County Board, Board of Trustees, Board of Commissioners, etc). This annual schedule shall remain on the website until a new public notice of the schedule of regular meetings is approved.

Public meeting notice

Public bodies that have a website must post notice of all meetings of the governing body (i.e. County Board, Board of Trustees, Board of Commissioners, School Board, etc). Any notice of an annual schedule of meetings shall remain on the website until a new public notice of the schedule of regular meetings is approved. Any notice of a regular meeting that is posted on a public body’s website shall remain posted on the website until the regular meeting is concluded.

Freedom of Information Act

The Freedom of Information Act requires public bodies that have websites to post at least the following information:

  1. A short summary of its purpose
  2. A block diagram giving its functional subdivisions
  3. The total amount of its operating budget
  4. The number and location of all of its separate offices
  5. The approximate number of full and part-time employees
  6. The identification and membership of any board, commission, committee, or council which operates in an advisory capacity relative to the operation of the public body, or which exercises control over its policies or procedures, or to which the public body is required to report and be answerable for its operations
  7. The website must also include a brief description of the methods the public may use to request information and public records, a directory of the Freedom of Information officer(s), the address where requests sent, and any fees.

Counties 

Public Act 98-0738 (effective January 1, 2015)

Sec. 6-31012. Audit report disclosure. Each fiscal year, within 60 days of the close of an audit under this Division, the auditor conducting the audit of all of the funds and accounts of a county shall do each of the following:

(1) Provide a copy of any management letter and a copy of any audited financial statements to each member of the county board. If the county maintains an Internet website, the county board shall post this information to its website.

(2) Present the information from the audit to the county board either in person or by a live phone or web connection during a public meeting.

 Municipalities

Public Act 98-0738 (effective January 1, 2015)

Sec. 8-8-10.5. Audit report disclosure. Each fiscal year, within 60 days of the close of an audit under this Act, the auditor conducting the audit of all of the funds and accounts of a municipality shall do each of the following:

(1) Provide a copy of any management letter and a copy of any audited financial statements to each member of the municipality’s corporate authorities. If the municipality maintains an Internet website, the corporate authorities shall post this information to its website.

(2) Present the information from the audit to the municipality’s corporate authorities either in person or by a live phone or web connection during a public meeting.

School Districts 

Public Act 96-0434

Public Act 96-0434, which took effect on August 13, 2009, requires every school district in Illinois, including special charter districts, to create a current itemized salary compensation report for every employee holding an administrative certificate and working in that capacity, including the district superintendent. The law requires each school district to post its Administrators’ Salary Compensation Report on its website. The law further requires that the Administrators’ Salary Compensation Report be presented at a board of education meeting and submitted to the Regional Superintendent. Additionally, the new law requires school districts to post all collective bargaining agreements on their websites.

Public Act 97-0256

Sec. 10-20.47. Administrator and teacher salary and benefits; report. Each school board shall report to the State Board of Education, on or before October 1 of each year, the base salary and benefits of the district superintendent and all administrators and teachers employed by the school district. For the purposes of this Section, “benefits” includes without limitation vacation days, sick days, bonuses, annuities, and retirement enhancements.

Prior to this annual reporting to the State Board of Education, the information must be presented at a regular school board meeting, subject to applicable notice requirements, and then posted on the Internet website of the school district, if any.

Public Act 97-0474

As of January 1, 2012, school districts shall be required to post space utilization standards on its website. The standards include: the method by which design capacity is calculated, including consideration of the requirements of elementary and secondary programs, shared campuses, after school programming, the facility needs, grade and age ranges of the attending students, and use of school buildings by governmental agencies and community organizations; the method to determine efficient use of a school building based upon educational program design capacity; the rate of utilization; and the standards for overcrowding and underutilization. The chief executive officer or his or her designee shall publish a space utilization report for each school building operated by the district on the district’s website by December 31 of each year. The facility performance provisions are as follows: On or before January 1, 2012 the chief executive officer shall propose minimum and optimal facility performance standards for thermal comfort, daylight, acoustics, indoor air quality, furniture ergonomics for students and staff, technology, life safety, ADA accessibility, plumbing and washroom access, environmental hazards, and walkability. The final educational facility space utilization and performance standards shall be published on the district’s Internet website.

IMRF participants

Public Act 097-0609

Public Act 097-0609 requires the following of employers participating in the Illinois Municipal Retirement Fund:

Firstly, within six business days after an employer participating in the IMRF(Illinois Municipal Retirement Fund) approves a budget, that employer must post on its website the total compensation for each employee having a total compensation# of $75,000 or more per year. If the employer does not wish to post this information on his website, it may post the information at the principal office of the employer instead; however, the employer must post directions on the website on how to find that information

Secondly, at least six days before an employer participating in the IMRF approves an employee’s total compensation that is $150,000 or more per year, the employer must post the compensation information for this employee on his website. If the employer does not wish to post this information on his website, it may post the information at the principal office of the employer instead; however, the employer must post directions on the website on how to find that information.

Automated traffic enforcement 

625 ILCS5/11-208.6

(k-3) A municipality or county that has one or more intersections equipped with an automated traffic law enforcement system must provide notice to drivers by posting the locations of automated traffic law systems on the municipality or county website.

(k-7) A municipality or county operating an automated traffic law enforcement system shall conduct a statistical analysis to assess the safety impact of each automated traffic law enforcement system at an intersection following installation of the system. The statistical analysis shall be based upon the best available crash, traffic, and other data, and shall cover a period of time before and after installation of the system sufficient to provide a statistically valid comparison of safety impact. The statistical analysis shall be consistent with professional judgment and acceptable industry practice. The statistical analysis also shall be consistent with the data required for valid comparisons of before and after conditions and shall be conducted within a reasonable period following the installation of the automated traffic law enforcement system. The statistical analysis required by this subsection shall be made available to the public and shall be published on the website of the municipality or county.

Last updated July 25, 2014

 

The Illinois Policy Institute is no longer performing transparency audits.